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Creating a project team

comenius 2.1 - 118447 -EPIDORGE

1. Method

• The idea is to set up an evenly balanced Project Group of about 12 people taking in about half of the staff:

1 member from the management staff, 2 teachers, 1 social worker 1 member of the non-teaching  staff and for the rest, 5 or 6 male and female students  from different classes.

It may be worth encouraging the participation of younger students who are likely to be able to take part in the project for a longer period of time.

• The role of the project group is to implement the project and see it through for its entire duration.

Its function is to provide information throughout the whole establishment

It has an active role:

- in the evaluation phase for student empowerment during the first year

- in the innovation to be introduced in year 2

- in formalising the results in order to develop an empowerment charter in agricultural high schools/colleges in year 3.

• The team meets regularly once a fortnight for as long as is necessary to take stock and to exchange information on the EPIC website.

• These meetings serve to fix a schedule, share out the tasks decided in conjunction with the project co-ordinating group, analyse the results of the in-school surveys and report the results and analysis in the portfolio.

• In that these meetings concern the educational environment within the establishment, it is preferable that a member of management participate in these meetings at least occasionally. Nonetheless, hierarchical control is not desired and those from the top end of the hierarchy are required to ensure that free discussion can take place.


2. Organising the team

• Begin by giving information through a widespread  publicity campaign about the objectives of the project, making clear reference to the conditions of the contract. This will provide a basis of volunteers from which the group may be selected.

• Find out about the expectations of each of the group members in order to clarify the roles and needs within the group.

• Analyse the situation within the establishment in order to define the issues of the project at a local level.

• Establish a structured system where the conditions and schedule are adapted to the needs and specificity of the establishment.

• File all correspondence, documents and the minutes from meetings in the portfolio.

• The group leader is in charge of the portfolio.


3. To start, you will need to :

• Obtain the agreement of the board of management to sign up for a Socrates contract.

• Inform other bodies involved e.g. the student delegates’ body in France, both pupils’ and teachers’ associations …

• Form a group of about 12 members with a group leader.

• Form a group of mixed categories with staff and pupils.

• The local correspondent is in charge of managing the project group and meeting the contract requirements: minutes and reports, upkeep of the portfolio, lists of those present, justification of time spent on the project endorsed by the head of the establishment.


4. Tools

• A portfolio in which the group should archive all the required documents for the project.

• Lists of those present for each meeting

• A timetable and  a monitoring sheet for the time spent on the project mentioning the day, the time spent and the activity

• A grid to analyse the situation at the start of the project

• Regulation tools


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